Transition Process Protocol
Campus Belonging Resources
Office of the Vice Chancellor for Diversity, Equity & Inclusion
The Campus Belonging Resources process provides a mechanism for members of our campus community to share concerns about behaviors that negatively affect their experience on campus, educates the campus on relevant issues related to diversity, equity, inclusion, access, free speech, and academic freedom, and strives to consistently affirm our institutional commitment to a campus environment that values diverse perspectives and constructive dialogue.
The following page provides an overview of the Campus Belonging Resources purpose and protocol during this transition period from August 2021 through January 2022.
Step One: Transition Staff Review
- The Campus Belonging Resources transition staff meets weekly to review each report submitted.
- After a concern is submitted to the Campus Belonging Resources form, if an e-mail address is provided, an automatic e-mail is sent to the reporter confirming receipt of their report. Campus Belonging Resources transition staff will contact the reporter within two business days (Monday through Friday), unless the reporter has indicated that they do not wish to be contacted or if no contact information is provided.
- Campus Belonging Resources is not a disciplinary body and does not perform investigations or impose punishments for policy violations. Submissions that report a potential policy violation or violation of the law will be referred to the appropriate campus departments including but not limited to: the Office for Access & Equity, the Office for Student Conflict Resolution, or the University of Illinois Police Department.
- Any reports known to involve University Housing will be immediately shared with University Housing’s Bias Incident Staffing Team.
- In compliance with federal law, all reports will be shared with the University’s Clery Act Compliance Coordinator in the Division of Public Safety.
Step Two: Provide Support and Resources
Campus Belonging Resources transition staff will offer support and resources to reporters, additional identified parties, and stakeholders, when known.
- Support for the reporter: The Campus Belonging Resources transition staff will contact the reporter to inform them of the Campus Belonging Resources process and offer to schedule a meeting to discuss resources and options. In time sensitive circumstances, this message and any meeting with the reporter may occur prior to the transition staff review. During a meeting, staff will ask the reporter how they wish to be involved in potential next steps in the process.
- Outreach to involved parties: The Campus Belonging Resources transition staff may contact other involved parties to inform them about the report and offer resources. Staff may offer a mediated conversation if both the reporter and involved parties are interested.
- Support for additional stakeholders: The Campus Belonging Resources transition staff may contact other campus stakeholders, such as cultural centers or academic departments, if the incident may have impacted the broader community (e.g., classroom, department, building occupants). If stakeholders are interested, Campus Belonging Resources can assist with a community-level response to identified concerns, which could include community conversations and education about campus belonging.
Step Three: Share Reporting Data
The Campus Belonging Resources process will gather data from reported concerns to share with the campus. Campus Belonging Resources will regularly summarize and report data about the process to provide transparency about received reports and outcomes of this process. Reporting provides campus stakeholders with data to respond to any observed trends of concern. Campus Belonging Resources data will be released on a quarterly basis (March, June, September, and December) through the Office of the Vice Chancellor for Diversity, Equity & Inclusion website. Data shared will include:
- Types of behavior reported
- Descriptions of concerns
- Locations of concerns
- Groups targeted
- Reporter’s desired outcome
- Responses of Campus Belonging Resources transition staff
OVCDEI will continue to update this page with additional information about the transition process. If you have additional questions, please contact the Campus Belonging Resources transition staff at firstname.lastname@example.org or 217-300-9580. Learn more information about the Campus Belonging Resources process at go.lillinois.edu/CampusBelonging.