Employee Information Sharing Obligation
For Employees Notified of a Pregnancy or Related Condition
When any University employee is notified by a student, or a person who has a legal right to act on behalf of the student, of the student’s pregnancy or related conditions, the employee must promptly provide that person with the Title IX Coordinator’s contact information and inform that person that the Title IX Coordinator can coordinate specific actions to prevent sex discrimination and ensure the student’s equal access to the university’s education program or activity.
The following student employees also have this obligation when acting in the scope of their employment: Undergraduate student employees who are Residential Advisors, Teaching Assistants, and Student Patrol Officers and all graduate student employees.
Title IX Coordinator Contact Information:
Title IX Office
614 E. Daniel Street, Suite 303
Champaign, IL 61820
(217) 333-3333
titleixcoordinator@illinois.edu
Title IX Coordinator: Danielle Fleenor
Examples of specific actions the Title IX Office can coordinate include:
- Reasonable modifications
- Voluntary leaves of absence
- Access to lactation space
- Voluntary access to separate and comparable portions of programs or activities, if any
Sample Language
Syllabus Statement
If you are a student experiencing pregnancy or related conditions, including childbirth, lactation, termination of pregnancy, related medical conditions, or recovery therefrom, there is assistance available to ensure equal access to the U. of I. The Title IX Office can coordinate support for students, including reasonable modifications, voluntary leaves of absence, and access to lactation space. You can contact the Title IX Office at titleixcoordinator@illinois.edu, (217) 333-3333.
Email Following a Verbal Disclosure
Dear [Student],
Thank you for speaking with me today and sharing the information. To follow up with our conversation, I wanted to reiterate that the Title IX Office can coordinate support for you, including reasonable modifications for your courses, to ensure equal access to the university and prevent discrimination. The Pregnancy & Related Conditions page includes more information on all the types of support available. You can contact the Title IX Office at titleixcoordinator@illinois.edu or (217) 333-3333, or request support using their Online Request Form.
Response Following an Email Disclosure: Faculty/Instructors
Dear [Student],
Thank you for your email and sharing with me. The Title IX Office can coordinate support for you, including reasonable modifications for your courses, to ensure equal access to the university and prevent discrimination. The Pregnancy & Related Conditions page includes more information on all the types of support available. I will work with the office regarding reasonable modifications that you may need for course.
You can contact the Title IX Office at titleixcoordinator@illinois.edu or (217) 333-3333, or request support using their Online Request Form.
Response Following an Email Disclosure: Generic
Dear [Student],
Thank you for your email and sharing with me. The Title IX Office can coordinate support for you, including reasonable modifications you may need, to ensure equal access to the university and prevent discrimination. The Pregnancy & Related Conditions page includes more information on the types of support available. You can contact the Title IX Office at titleixcoordinator@illinois.edu or (217) 333-3333, or request support using their Online Request Form.